Early Access  ·  Now Open

Win More RFPs.
Respond in Hours,
Not Days.

RFPropel is the AI-native platform that reads your RFP, drafts tailored answers from your knowledge base, and assembles a polished proposal. Your team focuses on strategy, not copy-pasting.

Start Free See How It Works →
70%
Faster response time Based on APMP benchmarks
3×
More RFPs per team Based on APMP benchmarks
↑ Win
Rate improvement via AI insights

Built by practitioners who've been in the room:

Sudhir Shetty
Sudhir Shetty
Co-founder · ex-PwC · ex-Talisma · IIML
Mangesh Kulkarni
Mangesh Kulkarni
Co-founder · ex-Meta · ex-Walmart · ex-PayTM
Ashish C. Mathur
Ashish C. Mathur
Co-founder · ex-KPMG · ex-DellEMC · NITC
🏆 Consulting · Big tech · Enterprise SaaS

The Problem

Your RFP Process Is Costing You Deals

Proposal teams at technology companies spend thousands of hours each year doing work that AI can do in minutes.

⏱️
32+

Hours per RFP response

Responding Takes Too Long

Your team spends days hunting for past answers, chasing subject matter experts, reformatting documents, and rewriting content that already exists somewhere. Every hour spent is an opportunity cost.

🗂️
Silos

Best content scattered everywhere

Institutional Knowledge Is Trapped

Your best answers live in old proposals, email threads, SharePoint folders, and people's heads. There's no single source of truth, so every RFP starts from scratch and quality depends on who's available.

📉
Flat

Win rates with no visibility

No Data to Improve Win Rates

When you lose a deal, you rarely know why. Without analytics on which answers resonate, which content is stale, or where the process breaks down, you're flying blind on every submission.

How It Works

From RFP to Winning Proposal in Four Steps

RFPropel handles the heavy lifting. You focus on strategy, relationships, and closing.

1

Upload Your RFP

Drag and drop any RFP: PDF, Word, Excel, or multi-section questionnaire. RFPropel ingests the full document in seconds.

2

AI Extracts & Categorises

Our NLP engine reads every question, tags it by topic (security, pricing, integrations, compliance), and maps it to your knowledge base.

3

Draft Answers Instantly

Generative AI drafts a tailored response for each question, drawing on your approved content library and past winning proposals.

4

Collaborate, Review & Submit

Your team reviews, edits, and approves. RFPropel assembles the final proposal in your brand template, ready to submit.

Platform Capabilities

Everything Your Proposal Team Needs: One Platform

Built for the full RFP lifecycle, from first read to final submission and win/loss analysis.

🧠

AI-Powered RFP Parsing

Upload any RFP document and our AI automatically extracts, structures, and categorises every question. This eliminates hours of manual review. Supports PDF, Word, Excel, and portal-based RFPs.

Core AI
📚

Smart Answer Library

Build a living knowledge base of your best answers. RFPropel automatically recommends the best matching response for every question, with a confidence score and source reference so your team can verify and refine with full transparency.

Knowledge Base
✍️

AI Draft Generation

No matching answer? One click generates a tailored draft response from your company context, past proposals, and the question's intent , ready for your team to review and refine.

Generative AI
🤝

Team Collaboration & Workflow

Assign questions to subject matter experts, track completion status in real time, manage approvals, and maintain full version history . Everything stays within the platform. Integrates with Slack and Teams.

Collaboration
🎯

Your Voice, Not Generic AI

Unlike ChatGPT or general-purpose AI, RFPropel generates answers in your organisation's own voice, tone, and terminology. Every response draws from your approved knowledge base, past winning proposals, and brand guidelines — not the open internet.

Enterprise Voice
📊

Win-Rate Analytics

Track time-to-respond, content reuse rates, win/loss ratios by deal type or team, and identify bottlenecks in your proposal process. The platform learns from outcomes to continuously improve recommendations.

Analytics

Who It's For

Built for Teams That Win Business Through RFPs

Whether you're a SaaS vendor, a consulting firm, or a managed services provider : RFPropel fits your workflow.

💻

Technology & SaaS Vendors

For product, presales, and bid teams

You respond to enterprise and government RFPs for software products. Each response requires precise, consistent answers across security, compliance, pricing, and integrations. RFPropel ensures your best technical content is always current, reusable, and on-brand.

Automatically answers security and compliance questions from your certifications library
Keeps product capability answers in sync with your latest feature releases
Scales to handle 10× more RFPs without adding headcount
🏢

Professional Services & Consulting

For partners, proposal managers, and bid coordinators

Consulting and advisory firms win engagements through proposals. Your differentiation lives in methodology, case studies, and team credentials. RFPropel surfaces the right evidence at the right time and keeps your proposal quality consistently high.

Builds a searchable library of case studies, methodologies, and CVs
Tailors proposals to the specific sector or geography of each opportunity
Tracks which narrative sections are driving wins vs. losses
Reduces dependence on your most experienced partners for every bid
⚙️

Managed Services & System Integrators

For delivery leads, solution architects, and commercial teams

MSPs and SIs face complex, multi-section RFPs covering technical delivery, SLAs, staffing, and pricing. RFPropel structures your responses across teams, keeps your SLA and pricing templates up to date, and maintains compliance across every submission.

Multi-team answer coordination with clear ownership per section
Pricing and SLA templates versioned and centrally governed
Supports GCC, APAC, and regional compliance requirements
Generates final proposal documents in client-ready format

Why RFPropel

AI That's Built In, Not Bolted On

🚀

AI-Native Architecture

Most RFP tools added AI as an afterthought. RFPropel is designed from the ground up around generative AI, NLP-driven parsing, and machine learning. The intelligence is in every step, not just one feature.

🔄

Learns From Every Proposal

RFPropel's knowledge base improves with each submission. It learns which answers lead to wins, flags stale content that is hurting your scores, and continuously refines its recommendations over time.

🎯

Full Lifecycle, Not Just a Library

Unlike tools that stop at content management, RFPropel covers the full journey: from RFP ingestion and AI drafting through team collaboration, CRM sync, document assembly, and post-submission analytics.

💰

Mid-Market Pricing, Enterprise Power

Enterprise RFP tools are complex and expensive. RFPropel delivers enterprise-grade AI capabilities at pricing accessible to teams of 10 to 1,000, with transparent tiers and no implementation consulting required to get started.

Product Showcase

See RFPropel in Action

RFPropel scopes and catalogs RFPs, surfaces insights, and generates high-quality responses from your knowledge base, fully referenced and transparent.

60-second walkthrough: upload an RFP, review AI-generated responses, submit.

⚡ RFP Dashboard
🔍 Search RFPs...
All Active Submitted Archived
Cloud Security Suite Active
CLIENT: Acme Enterprise
DUE: May 23, 2026
📄 RFP: 2✍️ Resp: 8
View Details →
ERP Implementation Active
CLIENT: TesRA IT Solutions
DUE: May 15, 2026
📄 RFP: 1✍️ Resp: 5
View Details →
SaaS Platform RFP Active
CLIENT: National Tech Board
DUE: Mar 31, 2026
📄 RFP: 2✍️ Resp: 12
View Details →
Managed Services RFI Submitted
CLIENT: Gulf Commerce Ltd
DUE: Mar 24, 2026
📄 RFP: 1✍️ Resp: 9
View Details →
Try the App Free →

Built for Efficiency

RFPropel reduces the time spent on RFP responses by up to 67%. AI handles document analysis, structure creation, and content generation from your knowledge base. Your team focuses on pricing, demonstrations, and winning strategies.

Intelligent requirement extraction and automated compliance checking ensure every response addresses all RFP criteria before submission.

Designed for Collaboration

Real-time collaboration lets multiple team members work simultaneously and share information across the entire response process: one workspace for your entire team.

Role-based permissions ensure the right people have access to the right RFPs, keeping content governance tight without slowing your team down.

Pricing

Choose Your Plan

Select the perfect tier for your team size and RFP volume. All plans include core AI features. Start free, no credit card required.

Free
$0/month
Perfect for trying RFPropel
⚡ 1,000 Credits / month
  • ✓ AI-powered RFP parsing
  • ✓ Answer library (up to 50 entries)
  • ✓ 2 active RFP projects
  • ✓ Basic collaboration
Get Started Free
Most Popular
Pro
$19.99/month
For growing proposal teams
⚡ 10,000 Credits / month
  • ✓ Everything in Free
  • ✓ Unlimited answer library
  • ✓ Unlimited active RFPs
  • ✓ AI draft generation
  • ✓ CRM integration
  • ✓ Win-rate analytics
Get Started: $19.99/mo
Max
$199.99/month
For high-volume enterprise teams
⚡ 125,000 Credits / month
  • ✓ Everything in Pro
  • ✓ Priority support & SLA
  • ✓ SSO & advanced permissions
  • ✓ Data residency options
  • ✓ Custom integrations
  • ✓ Dedicated onboarding
Contact Sales

All taxes and statutory levies are extra and will be charged over and above the quoted pricing.

Free Resource

Free Bid/No-Bid Scorecard Template

Not ready to start a trial? Get the same framework RFPropel uses to evaluate whether an RFP is worth your team's time. Used by proposal teams to cut wasted effort by 30% before they write a word.

Get your template once you share your work email.

Data Security

Your Data Stays Yours

RFPropel ingests confidential RFPs. Here is exactly how we protect them.

🔒

Fully Isolated Workspaces

Each customer's workspace is completely separated. Your documents are never visible to other organisations.

🚫

Never Used for AI Training

Your documents and responses are never used to train AI models, ours or anyone else's.

🛡️

Encrypted End-to-End

Everything is encrypted in storage and in transit. Multi-tenant isolation ensures no data crosses workspace boundaries.

📋

Full Audit Trail

Every decision, edit, and approval is logged. Complete audit history for compliance and accountability.

Read our Privacy Policy →

Try it on your next RFP. Free.

Go/No-Go Clarity on Day 1. First Draft in Under 4 Hours.

Join proposal teams already using RFPropel to respond faster, win more, and stop rebuilding the same answers from scratch. Start free, no credit card required.

No credit card needed · Setup in minutes · Cancel anytime

FAQ

Frequently Asked Questions

Everything you need to know about RFPropel and how it works.

What is RFPropel?

RFPropel is an AI-native RFP response platform. It automatically parses incoming RFP documents, extracts and categorises every question, recommends answers from your knowledge base, drafts tailored responses using generative AI, and assembles a polished proposal, helping teams respond faster, more consistently, and with higher win rates.

How does AI help with RFP responses?

RFPropel's AI reads your RFP document (PDF, Word, or spreadsheet), extracts every question, and matches each one to relevant answers in your organisation's knowledge base. It then generates a first-draft response using generative AI, cutting response time by up to 70% while improving quality and consistency.

How is RFPropel different from Loopio or Responsive (RFPIO)?

Unlike legacy tools that treat AI as a bolt-on feature, RFPropel is built AI-native from the ground up. We also offer mid-market-friendly pricing, a self-improving knowledge base that learns from your wins, and deep CRM integration, without requiring a lengthy enterprise implementation. See a full breakdown in our RFPropel vs Loopio comparison, or browse all RFPropel alternatives.

What integrations does RFPropel support?

RFPropel integrates with Salesforce, HubSpot, and Zoho CRM; Slack and Microsoft Teams for notifications and collaboration; Google Drive and SharePoint for document storage; and DocuSign for e-signatures. Enterprise editions include SSO and custom API access.

Is my data secure with RFPropel?

Yes. RFPropel uses enterprise-grade encryption at rest and in transit, role-based access controls, full audit trails, and is SOC 2 compliant (Type I in progress). Enterprise editions support data residency options for GCC, APAC, and European regulatory requirements.

How long does it take to get started?

Most teams upload their first RFP and generate a draft response within their first session. Full onboarding, including building your answer knowledge base and connecting your CRM, typically takes one to two weeks with guidance from our customer success team.

Who is RFPropel designed for?

RFPropel is built for B2B companies that respond to frequent RFPs: technology vendors and SaaS companies, professional services and consulting firms, and managed services providers. It is particularly suited to teams of 10 to 1,000 employees across North America, Asia-Pacific, and the GCC region.

What does early access include?

Early access includes full platform access, onboarding support, and a dedicated customer success manager to help you build your first knowledge base. Early access members get priority access to new features, influence the product roadmap, and lock in early-adopter pricing.